An electronic record is maintained in cuSmarText HR for each employee and process. It contains any personal documents and contracts, social security and tax records, copies of official documents as well as further documents.
You can call up the electronic record directly from all regular features of SAP HCM (Human Capital Management), allowing you to access any relevant information at a glance without any system interruption.
The full text and keyword search allow you to easily find any document in the electronic record. This applies to character-based as well as to scanned documents which can be searched thanks to the integrated OCR recognition.
Furthermore, the digital personnel record software cuSmarText HR comes with the integrated cuDocument Builder which allows you to automatically generate, send and archive documents for standard correspondence such as certificates, letters, formulas, references and evaluations as well as employment contracts in the Microsoft Office or PDF format. Emails can also be designed and created – directly from any SAP or MS Office feature.
For this, the HR department creates templates which specify the structure and content of the different sections of the various document types. From these finished, released templates, the clerk simply has to approve the template that is automatically recommended in the respective editing step and manually replace any placeholders, if required.