The digital signature may proceed synchronously (simultaneously) or asynchronously (in succession). For the synchronous method the contract parties are together in one place. A typical example is the mobile Sales staff in trade or services who is equipped with a signature pad or a suitable mobile device. This makes it also possible to immediately negotiate the terms of business, define the contract conditions via the contract management and directly complete the process with a digital signature. When using the asynchronous method, the contract parties are in different locations, sometimes even in different time zones, so that the agreement usually gets signed successively. A lot of time can pass until both parties have signed the agreement. The digital signature that can be carried out directly at the work space offers many advantages. Contrary to the traditional signature, it allows you to conclude the business in a short period of time. The contracting parties do not even have to meet for this.
The field of application of the electronic signatures is as diverse as the documents processed in the different company departments on a daily basis. The electronic signature is valuable for the Sales team while accepting orders, for the Human Resources department while dealing with requests and certificates, or for the Legal department while handling any contracts or documents that do not explicitly require the written form. Only a few contracts legally require this. Additionally, all security levels can be used, from the basic signature all the way to the qualified electronic signature.
The electronic signature is available online or offline, depending on the use case. valantic Enterprise Solutions offers apps to members of Sales to synchronize the document to be signed to a tablet to collect the signatures offline and later synchronize the documents back into the contract management. For this reason, in addition to the online version, the signature pad provider Signotec is a crucial partner in the quest to exploit the full potential of electronic signatures offline. Pen pads or tablet PCs allow users to sign digitally, optimize business operations, authenticate people and create evidence-proof documents, as usual.
The DocuSign solution that is available for the web, as a mobile version and offline offers another simple use of electronic signatures. Anyone in possession of an email address can participate in the process without additional registration or any special hardware requirements. The signatory gets notified via email once a document is ready to get signed. Review and check the document online, insert the signature into the document or release the already saved signature – and the process is complete.