Tuesday, 14. July 2015
Hamburg, July 14, 2015 – The university hospital Klinikum rechts der Isar of the Technische Universität München (clinic on the right hand side of the river Isar of the technical university Munich) uses the Legal Process Management from Circle Unlimited AG in the department of external funding. With cuSmarText Legal, the solution for Legal Process Management, the hospital manages 1,000 legal records with accompanying contracts and documents. The department for external funding receives the contracts that were closed for example with pharmaceutical companies or other research institutes, from the individual clinics and departments of the hospital and manages them with the assistance of the electronic legal record. Its seamless integration into the SAP-systems enables the employees of the legal department to access all contract data in SAP-FI (finances) and SAP-GM (grants management) and to adopt it directly into the contracts. Thus, changing between the SAP systems and the document and contract management from Circle Unlimited is no longer necessary.
Security and transparency from storage to deadline monitoring
The centralized, audit-compliant storage and editing of the contracts and documents in the electronic record for the legal department gives the employees of the department access to all important information at every time and also simultaneously; the individual user can decide whether to work with an intuitive web interface or the classic SAP interface. cuSmarText Legal allocates a unique record reference number which helps to assign the documents to the correct record and to find them again. Various options for filtering the data give the staff an overview of the phase of contract negotiation, the responsible person and the editing status of a contract. Additionally, the software comes with an integrated to-do list with an automatic reminder function. It safeguards that contractual appointments and deadlines will be met and respective tasks finished on time.
Adrian Lang, lawyer for contract matters at Klinikum rechts der Isar of the Technische Universität München, explains: “Circle Unlimited’s electronic legal record gives us a great and transparent overview of the current contractual situation in our institution. It is easy to search for and find contract data, which also shortcuts work processes so that contracts can be handed back to the respective clinics in a short period of time. The fast implementation of the software was a big plus for us. It took only two months from the first day of working together to the productive use of the solution.“
Connecting e-mail application and legal record
Additionally to the software for the legal department, the Klinikum rechts der Isar also settled on the integrative solution cuConnect from Circle Unlimited. This software connects the e-mail application MS Outlook to cuSmarText Legal. This connection makes it possible to create e-mails relating to the respective contract directly from within the electronic record, to adjust them to individual requirements and send them automatically. In the MS Outlook application users can search for contents of the legal record and display the results in a list. With a single click, the users jump into the corresponding SAP-based record.
About the university hospital Klinikum rechts der Isar of the Technische Universität München
With more than 4,500 employees, the university hospital is dedicated to medical care, medical research and teaching medicine. The hospital Klinikum rechts der Isar is composed of 33 separate clinics and departments treating some 58,000 in-house patients and 220,000 out-house patients every year. The hospital covers the entire spectrum of modern medicine. Since July 2003 it is an independent institution subject to public law. Find more information on www.mri.tum.de
About Circle Unlimited AG
For more than 15 years Circle Unlimited AG is the solution provider for SAP and Microsoft system integrated document management, contract management and license management. The software solutions are suitable for any industry and department, e.g. Procurement, Human Resources, Sales and Legal. They can be operated via interfaces of the SAP system or web and are also available on mobile devices. National and international references include the Charité Medical University Berlin, Esprit, T-Systems, Velux and Volkswagen. More information on: www.circle-unlimited.com.